Program Timeline
HOS survey data are collected annually for a new sample of Medicare managed care
enrollees (cohort), with a two year follow up for each baseline cohort. The Round
3 HOS survey administration in 2000 marked the first year that both baseline and
follow up surveys were fielded. As of 2011, baseline and follow up data have been
collected for twelve complete HOS cohorts.
A standard protocol is implemented for each annual round of HOS data collection,
data management, and reporting results. Medicare HOS program administration objectives
are to field the baseline and follow up cohorts between April and July of each year,
to submit final survey data files in September for testing, cleaning, scoring, and
aggregating, and finally to disseminate relevant baseline and performance measurement
reports and data sets to CMS, Medicare Advantage Organizations (MAOs), Quality Improvement
Organizations (QIOs), and other data users by early fall of the following year.
|
Program Activity
|
Timeframe
|
|
Survey Preparation, Administration, Data Cleaning
|
Year 1
|
| Finalize Survey Specifications
|
January
|
| Train & Certify Vendors
|
February
|
| Select Baseline Cohort & Follow Up Cohort Sample
|
March
|
| Prepare Vendor Materials
|
March
|
| Field Baseline Cohort
|
April – June
|
| Field Follow Up Cohort
|
May – July
|
| Submit Raw Survey Data File
|
August - September
|
| Test & Clean Data
|
September - November
|
| Score Data
|
December
|
|
Data Management, Analysis and Dissemination
|
Year 2
|
| Aggregate Baseline Data
|
January
|
| Aggregate Performance Measurement Data
|
February – March
|
| Produce Baseline QIO & MA Report
|
February – May
|
| Produce Performance Measurement QIO & MA Report
|
April – June
|
| Disseminate Baseline QIO & MA Report
|
Summer
|
| Disseminate Performance Measurement QIO & MA Report
|
Summer
|
| Produce Baseline QIO Data File & Data User’s Guide
|
June
|
| Produce Performance Measurement QIO & MA Data File & Data
User’s Guide
|
August
|
| Distribute QIO and MAO Data with Data User's Guides
|
Fall/Early Winter
|
Details on the dissemination of reports and data to QIO and MAO users are available
from the
Data Dissemination section.